From workforce to capital, travel to maintenance, and more, our intuitive modelling application gives you the flexibility to budget expenses your way. Managers can enter department-specific notes and plan at the summary account level, or by detailed line item. Get full visibility into costs so you can better manage spend.
Visualise key metrics, such as total cost per employee, operating expense ratio, and spend by region, with interactive dashboards. Track trends over time to benchmark and identify patterns — and then reallocate costs with dynamic expense forecasts that update in real time.
Hold managers accountable for expense budgets with self-service variance reporting. Managers can drill into actuals, all the way to transactions, and add commentary—all from a web browser. With snapshots to keep records of actuals vs. budget and one-click monthly roll-forward, it’s the perfect way to move to a self-service variance model.
Keep track of budget submissions with automated workflow. Email alerts notify approvers that expense budgets are ready for review, and visual process management lets you assign tasks to users or departments and track status all the way to closure. This collaborative expense planning and monitoring helps improve manager engagement and accountability.
Our built-in rule engine simplifies expense allocations. Choose the source and recipient departments, what will be allocated, and the methodology — headcount, square footage, units, and more — and rules automatically evaluate, without circular references. Always-live allocations update as your spend changes, giving you a complete view into costs across departments.
Understand how expenses directly affect your margins and cash flow so you can manage more effectively. With our integrated driver-based planning, you immediately see the impact of changes. Increase or decrease a driver like headcount, and Workday Adaptive Planning automatically updates capital spend, rent allocations, benefits expense, and even anticipated potential revenue.
