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Budgeting expenses

Streamline expense management and access key cost drivers on demand

Simplify and accelerate expense forecasting, planning, and analytics. Workday Adaptive Planning expense management software helps you more accurately budget costs, identify cost reduction areas, and get a complete view of total company spend.

Workday Adaptive Planning more clearly helps us see our costs per market, and more easily forecast the impact of any major changes or key decisions, like the consequences of exiting a particular market.

Sarah Renaud, Team Leader of Budgets, Blue Cross & Blue Shield of Rhode Island

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Get more visibility, better cost control

From workforce to capital, travel to maintenance, and more, our intuitive modeling application gives you the flexibility to budget expenses your way. Managers can enter department-specific notes and plan at the summary account level, or by detailed line item. Get full visibility into costs so you can better manage spend.

Optimize expenses with analytics

Visualize key metrics, such as total cost per employee, operating expense ratio, and spend by region, with interactive dashboards. Track trends over time to benchmark and identify patterns — and then reallocate costs with dynamic expense forecasts that update in real time.

Put self-service variance reporting into managers’ hands

Hold managers accountable for expense budgets with self-service variance reporting. Managers can drill into actuals, all the way to transactions, and add commentary—all from a web browser. With snapshots to keep records of actuals vs. budget and one-click monthly roll-forward, it’s the perfect way to move to a self-service variance model.

Watch a demo of Workday Adaptive Planning expense management software.

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Enhance collaboration through powerful workflow tracking

Keep track of budget submissions with automated workflow. Email alerts notify approvers that expense budgets are ready for review, and visual process management lets you assign tasks to users or departments and track status all the way to closure. This collaborative expense planning and monitoring helps improve manager engagement and accountability.

Perform expense allocations your way

Our built-in rule engine simplifies expense allocations. Choose the source and recipient departments, what will be allocated, and the methodology — headcount, square footage, units, and more — and rules automatically evaluate, without circular references. Always-live allocations update as your spend changes, giving you a complete view into costs across departments.

See the impact of changes with integrated, driver-based planning

Understand how expenses directly affect your margins and cash flow so you can manage more effectively. With our integrated driver-based planning, you immediately see the impact of changes. Increase or decrease a driver like headcount, and Workday Adaptive Planning automatically updates capital spend, rent allocations, benefits expense, and even anticipated potential revenue.

Interested in software that enables expense management and planning?

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